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Have you every wished to schedule repeat appointments and meeting requests that do not fit a regular pattern? Outlook provides a powerful facility to have recurring appointments - every Monday, first of the month, every year, etc. However if your appointment does not fit this neat format then you have to enter each individually. 

Not any more, WS:RA II allows you to choose an appointment and select multiple dates for this appointment, automatically creating the Repeat Appointments in your calendar. In addition you can also add new additional dates after creating the initial Repeat Group as well as removing existing repeat appointments using the simple interface. 

Download WS:RA II and remove the drudgery of creating multiple appointments.

Features of the WS:RA II add-in:

• Create multiple repeat Appointments and Meeting Requests that do not match a fixed pattern
• Create Daily, Weekly, Monthly and Yearly patterned Repeat Groups
• On Daily Repeat Groups select what days of the week are to be included in the pattern (e.g. A part time worker only works Mondays, Tuesdays and Wednesdays so all other days ignored)
• On Weekly Repeat Groups, selects those days that are to be repeat.
• Once pattern Repeat Groups created, individual dates may be modified. If for example individual dates conflict with certain events such as public holidays, these dates can be moved to the following day e.g. Move the Monday to Tuesday.
• In addition to moving dates it is possible to set different times for individual appointments.
• Support for shared calendars
• Create Repeat Groups that match no pattern using the Repeat Groups calendar.
• Configure Categories of existing appointments to automatically avoid when scheduling WS:RA II Repeat Group.
• Select an appointment and view the time of that appointment in up to five configurable time zones before sending invite. Aids the creation of appointments that span multiple time zones - ideal for international conference calls.
• Easy to use graphical Calendar interface
• Add and amend Repeat Appointments at later stages
• Remove appointment dates from the Repeat Group if they have not already occurred
• Integrates directly into Outlook and accessed from Appointment Menu, Toolbar or both
• Available for a FREE 28 day evaluation period before a purchased license if required.

Selecting WS:RA II from your appointment or meeting request you will be presented with the WS:RA II dialogue window ( Figures 1- 3 ). From this simple interface you can select daily, weekly, monthly or yearly patterns from the Range of Repeat Group tab and then moving to the Repeat Group Dates tab you can modify individual dates - either moving certain dates in the pattern defined or just changing the time of some dates

Figure 1. WS:RA II dialogue showing Range of Repeat Group - Daily Group tab

Figure 2. WS:RA II dialogue showing the resulting Repeat Group (including conflict details) in the Repeat Group Dates tab

Figure 3. WS:RA II showing the impact of a 9:30 UK conference call on different time zones

Figure 4. WS:RA II showing options for Appointment Conflict avoidance and Appointment numbering

See FAQ Section for more details

** WS:Repeat Appointment II may require additional Microsoft files if they are not already installed on your machine. If these are not found during the installation, they can be downloaded from WS:Common here. If needed, download and install in the same manner as WS:Repeat Appointment II.

If you have a requirement to extend Microsoft Word, Excel or Outlook with additional functionality then please contact software@websetters.co.uk with details of your requirements.